Everything was fine, until Jason took a week off.
One account manager carried onboarding, approvals, and the Monday client reports in her head. She took a week of leave. Three clients noticed before she got back.
One person Every critical handoff
We build the software your business is missing.
Custom internal software for service businesses. We replace spreadsheets, disconnected tools and manual handoffs. Prototype in a week. Live in three.
From scattered work to capacity.
Scribbify connects the handoffs, data and decisions your team currently carries manually.
Spreadsheets Slack threads Manual handoffs
The operating layer scribbify
The outcome Your team handles more
without adding chaos.
without adding chaos.
Integrates with your stack
PostgresAirtableSlackNotionRetoolHubSpotZapier
The problem
You’ll recognize at least three of these.
Jason knows how it works
The only person who knows the process is out. Everything queues up behind Slack messages until he is back.
The spreadsheet nobody wants to touch
It is the source of truth for every retainer, until someone breaks a formula at 11pm on a Tuesday.
Client reports eat every Monday
Three people, four hours, exports from six tabs, for reports most clients skim.
You cannot say yes to the next client
Not because the work is not there. Because nobody can see who actually has capacity.
New hires take three months to be useful
Because the process lives in tribal knowledge instead of software.
600
hours a year
Four hours of reporting a week across three people is roughly a full-time hire you already pay for and cannot see on the org chart.
“Everything was fine, until Jason took a week off.”
Every operator we have ever spoken toWhat we build
Custom internal software for growing teams.
Three services. One builder. Weeks, not quarters.
Internal Tools
Stop being the bottleneck. Your team stops asking you how something is done, because the software already knows.What we build
- Approval workflows with SLA tracking
- Multi-role admin panels tied to Postgres or Airtable
- Client-lookup consoles that replace four-tab hunting
- Bulk-edit interfaces for delivery and account teams
AI Automation
Kill the work nobody should be doing. The hours your team burns copying between tools go back into billable work.What we build
- Inbox and brief triage routed to the right owner
- Document and invoice extraction into your database
- Lead enrichment and qualification before anyone picks up
- First drafts your team edits instead of writes
Reporting Systems
Know what is happening without asking. Client reports send themselves, and capacity stops being a guess.What we build
- Live dashboards wired straight to source data
- Scheduled client digests in email, Slack or WhatsApp
- One view instead of six exported tabs
- Alerts that fire on the number, not the calendar
Proof
These are companies, not case studies.
Each one began as internal software for our own client work, then grew into a business with paying users and its own revenue. We did not ship them and walk away. We still run them. Read how that happened.
AI SDRVisit LeadSpidey
Inbound leads, qualified and booked.
Every inbound lead gets a reply in seconds, gets qualified over email and WhatsApp, and books itself into the calendar. No lead goes cold because nobody got to it before Monday.
Incoming leadCaptured
ConversationQualified
Next actionBooked
SEO softwareVisit Serpify
Rank tracking without the Monday ritual.
The first tool we built for ourselves. Rank tracking for SEO agencies, so checking client positions stops being a manual Monday ritual.
OperationsTaskSpidey
Daily priorities from every deadline.
Reads every deadline and dependency across all your client projects, tells the team the five things that matter today, and writes the status updates they used to write by hand.
DataScrapeGoodLeads
Prospecting, validation and outreach in one flow.
Finds the prospects, verifies they match your ICP, checks the email will actually deliver, and drafts the outreach. Keeps the pipeline full without a researcher on payroll.
Vertical operationsTravelSpidey
Client files, payments and delivery in one place.
A full travel operation run from one dashboard: client files, payments, and delivery in one place instead of four tools and a spreadsheet.
Consumer AIWanderlyGPT
From prompt to finished itinerary.
Turns a prompt into a finished itinerary in minutes instead of a day of somebody’s time.
Eleven years of systems work for service businesses
A development and marketing agency moved from $1K to $5K projects up to $15K to $30K engagements in nine months. An ed-tech business lifted organic traffic 73% in twelve months. A gaming launch reached 2,000 users in its first 90 days.
The difference
Same problem. Different math.
- Agency retainer, 6-month roadmap
- Kickoff deck, discovery month
- Handoff to a PM, then a dev, then QA
- $60k for software you still cannot change
- Slack channel with 8 strangers
- Change request form, 2-week SLA
- One builder, week-1 shipping
- Kickoff call, prototype Friday
- Same person from call to launch
- You own the code from day one
- One WhatsApp thread with the builder
- Message on Tuesday, deployed Wednesday
How we build
Three steps. No theatre.
Discovery
One 30-minute call. We map how the work actually moves, name the single build with the biggest payback, and quote it.
Build
One builder, one WhatsApp thread, daily preview links. Prototype in a week, live in three.
Handoff
You get the code, the runbook, and a person who still replies after the invoice clears.
Questions
Everything you’d ask on the first call.
How much does this cost?
Every build is priced per project, as a fixed quote after the 30-minute call. Not hourly, not a retainer. Scope sets the number, so a single workflow automation and a full internal platform are nowhere near the same figure. You get the quote before any work starts, and if the build will not pay for itself we will say so on the call.
We are an agency, not a software company. Is this for us?
That is exactly who it is for. You do not need a technical team or a CTO. You need the process out of people’s heads and into something your account managers can run without asking you.
What if we do not know what to build yet?
Most owners describe a symptom: a spreadsheet, a bottleneck, a person everyone waits on. Naming the actual build is our job on the first call. If nothing is worth building yet, we will tell you.
How fast do you actually ship?
A working prototype inside a week, and something live inside three for most builds. Bigger systems get split into pieces that each ship on that rhythm, so you are never waiting a quarter to see progress.
Who owns the code?
You do, completely, from day one. It sits in your repository under your account. There is no license, no hosting lock-in, and no clause that makes leaving expensive.
Can you work with our existing tools?
Yes, and usually that is the better answer. Replacing a stack you already pay for is rarely the highest-value move. We connect what you run and fill the gaps between the tools.
What stack do you build on?
Next.js and React on the front, Postgres or Airtable behind it, Python where the data work needs it, and LLM calls wired in where they replace real manual effort. We also plug into Slack, Notion, HubSpot, Retool and Zapier.
What happens after launch?
You get the code, a written runbook, and a person who still answers messages. Ongoing changes are handled per request, not through a change-request form with a two-week SLA.
How is this different from hiring an agency?
An agency sells you a roadmap, a project manager, and a discovery phase. Here you get one builder who was on your first call, wrote the code, and answers your messages. No handoffs, no account manager translating what you said into a ticket.
Didn’t find yours?
Ask it on the 30-minute call. Worst case, we point you to someone better.
Bottleneck Audit
Thirty minutes. One builder. No deck.
Bring the bottleneck. You leave with either a scoped build and a fixed price, or an honest “not right now”.
Book Bottleneck Audit30-minute working session