Best Project Management Tools to Manage Projects Efficiently

Project management tools are crucial as they are the supporting base for undertaking projects and executing them for a company or business. Project managers make use of these tools and keep a track of the activities and tasks going on among teams in a project.

They help to make co-ordination easier and work efficient. Project management tools make charts, graphs, to-do lists, and act as a forum for all the participants of a project. There are a large number of great project management tools available but choosing the best one to meet the needs of a particular business can be difficult.

A good project management tool will help to communicate and collaborate with your team easily, will be customizable to suit each company’s unique needs and will be efficient in customer feedback and meeting deadlines. So, here’s a list of some the widely-used and most efficient project management tools to help you select:

Monday.com

Monday.com is one of the most widely used tool for project management in workforce. It is known for having modified the typical project management tool and incorporate some simple and easy functions. It offers visually simple layouts which help to keep clarity and pin-pointed track of work.

Some of its features are reporting projects, time trackers, management of resources and collaborations among team members etc. One salient feature being, it has a dashboard where all the reports of the project are collected and displayed together. The tool also helps in creating a workflow automatically for the users and is focused on offering most apt collaborating techniques.

Monday.com provides a lot of customization options available to its users and is integrated with Google, Gmail, Google Drive, Google Calendar, Trello and many more.

This is the ideal option for enterprises and entrepreneurial businesses. The pricing plans depend on the number of users but are broadly classified into four categories (Basic, Standard, Pro and Enterprise) based on the variety of features provided in each plan. For example, for 3 users, the basic costs $8 and the costs of the enterprise plan can be obtained on request.

Some downsides of this project management tool are a very complex pricing system and it does not have a feature to set recurring tasks. Monday.com has a rating of 4.6/5 on Capterra with more than 2000 reviews. It is a must try tool for project management with its efficient functions. It also offers a free trial plan.

Hive

Hive is well-known for supporting established companies like Uber, Starbucks and IBM. Hive is a great tool for all types of companies regardless of size.

It has an AI-based analytical technique that makes all the more efficient and better for use. It can be used by teams of as small as 10 to teams as big as 1000 people. Its best features are capability to allow flexible view, direct messaging feature, any number of sub-tasks can be added and time-tracking. It is the first project management tool which has given the feature of directly sending emails on Gmail and Outlook, offering complete integration within the app.

It lacks minor features of having limited calendar functions and no icon, shortcut or app on the desktop for direct access. Hive also has a mobile app that can be easily accessed.

It is ideal for businesses with plenty of workload and well-established ones. It has a pricing plan of $12 per month per user when billed annually and provides add-on features for an extra cost of $4 as per needs. Hive also offers a free demo trial. For a suitable enterprise plan, its best to contact the Hive support team. It has a 4.5 rating out of 5 on Capterra. Hive is a great user-friendly and communication-based project management software.

ClickUp

A new and fresh software in the field of project management tools, ClickUp offers a great range of features to optimize and have best outcomes in projects.

Plus, what’s more?

It’s free to use! ClickUp has some good features like multiple views which can be customized (It has ‘board’, ‘list’, ‘box’ and ‘Me’ views to choose from), Gantt Charts, Spreadsheets, Reminders, an Inbox for every notification, Documents, making Mind maps, customized fields, time tracking options, comments assigned to specific team members, and customized statuses for on-going tasks.

It has integrations with more than 11 sites like Outlook, Google Drive, Youtube, Harvest and ClickUp is adding one new integration every week. It also has an additional feature that let’s you add freelancers etc. with certain editing rights to your workspaces.

ClickUp has a mobile app to make access to work easier. The app is handy and easy-to-use. Its free version has a 100 MB free storage space. ClickUp has a paid unlimited plan of $5 per month per user and a business plan of $19 per month per user. The business plan offers two-factor authentication and Google SSO.

ClickUp has a good rating of 4.5 out 5 stars on Capterra with more than 1200 reviews. It has a user-friendly interface and is a good option for businesses than endorse in more than one field. It lacks a feature to enable internal chats among team members.

Smartsheet

As the name suggests, Smartsheet is a spreadsheet-like project management tool. It is somewhat similar to Microsoft Excel minus the many complicated formulas. With its simple and easy-to-use layouts and familiarity it became an instant favorite and has won a few awards too.

It has great features like addition of customized colors and company logo, easy customizations of activity boards and dashboards, automated workflow, Gantt charts that visualize workflow and tasks calendar settings and many more. Smartsheet also provides detailed features like notifications of important changes in the project, task reminders and alerts.

A feature known as critical path notifies of al the tasks and dates that will affect the deadline of the project. Smartsheet also provides the feature of reporting and directly exporting data to Excel. It has integrations with a ton of development and business services like various Google Apps, Microsoft, Jira, ServiceNow etc.

It costs $14 per user per month. Smartsheet provides a 30-day free trial. It lacks the feature for customizing chart colors and connections to apps like Jira etc. is available only in the premium plan. Smartsheet has a review of 4.4 out of 5 on Capterra with 1500+ reviews. It is ideal for small and large businesses alike.

Celoxis

Celoxis is a web-based project management tool. It is the choice of companies like HBO, Singapore Post, Rolex, Del Monte and LG. It has great and powerful features like real world project schedules, Gantt charts, features for part-time team members, absent teammates, geographically distant teammates etc. and even feature to track interdependent projects.

Celoxis enables its users to manage their tasks, to-do lists within timeframe from a single function. Users receive important notifications which can be reverted to without logging in. It offers a variety of features for Project head’s like a single place to get data over real-time project activities, deadlines, timelines, the finances of the project, issues etc. which makes management extremely simple.

Most of the basic actions that have to be taken are found on the Celoxis dashboard making access easy. The tool offers a lot of formulas to hep accounting finances and profits and keep an all-round check on the tasks of the project by a feature comparing estimated and actual work done.

The best tool for customization as it is flexible enough to meet the needs of different companies from different sectors. Celoxis is available both on SaaS and On-premise. The pricing plans include $450 which is billed only once for per user for On-premise and $22.50 per month when billed annually per user.

Celoxis offers a free 30-day trial. It lacks the function of having resource automated resource planning and the Celoxis menu is a complex one. It has a review rating of 4.4/5 stars on Capterra. It is an all-powerful solution to the companies looking for a strong project management tool.

Asana

One of the reasons that Asana finds popularity as a management tool and is widely used is that is has a simple, lucid and easy-to-handle interface.

It is flexible in terms of moving and managing lists and to-do tasks. Asana also as an activity feed which notifies about the workings of the other task members. Some of its good features are drag and drop function, loads of integrations and a visual timeline.

Its visual timeline is a very useful feature as it provides an overall view of the progress of the project and keep you up to date. It has four pricing plans- a free one (The free version has access to limited features), a premium one for $9.99 per month per user (This plan is best suited for small teams), a business plan for $19.99 per month per user and an enterprise plan that can be availed for a price on request.

Asana has ratings of 4.5 out of 5 stars. It lacks a few features like comments made to specific members, assigning a common task to many people, making mind maps and no functions to switch or prepare customized view. Overall, it is a great tool for project management. It might be difficult to manage heavy projects due to lack of features and difficulty in collaborating with other team members.

Workzone

Workzone has been in the industry as a project management tool for nearly 20 years now. It makes use of a direct and simple interface for its users. The main dashboard has all your projects listed together and notifies you about important deadlines so that you miss out a single one.

Workzone presents a good collaboration function with the comments section that is present under every task. An important feature of this tool is that it offers many reports in customizable views (You can view it in Bar, Pie chart or as a table) on individual team member’s performance, an overall team performance and time management.

Overall, it is a great tool with good reporting features and clear-cut project management. It lacks the feature of assigning comments to a specific teammate and offering multiple views. It has three pricing plans- 1. Team plan that offers 100 GB storage space for $24 per user per month. 2.

The Professional plan offers 150 GB storage space with all features from the team plan for $34 per user per month. 3. The Enterprise plan offers all the features from the professional plan along with API and SSO access and 200 GB cloud storage space for $44 per user per month. It has a rating of 4 out of 5 stars on Capterra. The tool is ideal for simple and direct management of projects.

Teamwork

Teamwork is an online based project management tool. Teamwork has useful features like a functional dashboard that shows only the most recent tasks to be done, a feature to reply to notifications on projects directly via email wherein you can add multiple emails and many more.

A significant feature is the tool has integrated invoice generating system that makes accounting easier and builds trust among clients through transparency in tasks. It makes billable time sheets for easier use. The benefits of using Teamwork are it has good mobile app and it enables lots of customizability in its interface for the ease of users. It has a free plan for up to 5 users that can work on 2 projects maximum.

It has three paid plans as well- The Pro plan offers up to 50 people working on 300 projects every month with a 100 GB cloud storage space for $9 per month. The Premium plan offers 100 users working on 600 projects per month with 250 GB storage space for $15 per month.

The Enterprise plan offers more than 100 users working on unlimited projects with 500 GB storage space. The price for this plan is available on request. Teamwork has a customer rating of 4.5/5 on Capterra. It is good for small projects as the interface is not great for handling complex projects.

These are some of the best project management tools to select from for suiting your needs. Along with these some other good tools are Insightly, Wrike, Proofhub and many few more. A better suggestion is to try the free trials of these tools and select the best suited one for you. On comparing all of these Monday.com is widely used and ClickUp offers a great free plan for beginners. Asana and Workzone are good too with perspective of simple user interface.  Celoxis is great for vast and heavy project management.

I hope that this article will help you to make it easier in selecting the right tool for you.

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